Volunteering & Vulnerability Checks

Volunteering

Little League is an organization designed to develop good citizens. It is a program of leadership, preparing today's youth to be tomorrow's leaders. As with all Little Leagues, CRLL relies on a devoted cadre of adult volunteers to help ensure that our organization remains structured and runs smoothly. CRLL is entirely operated by dedicated volunteers that fulfil a diverse number of volunteer positions across our local associations.

We are always looking for responsible and enthusiastic individuals to support and coordinate our events and activities and more importantly to work with our young players and teams.

Who Can Volunteer?

Anyone can apply to become a volunteer. Whatever talents or skills you have, we can use them!

All parents of children involved in our CRLL programs are strongly encouraged to volunteer. As a parent, volunteer, you have the opportunity to spend quality time with your child in a safe, fun-filled environment.

What Can I Volunteer To Do?

No experience is required to become a volunteer. Most of the volunteer opportunities require little or no training. CRLL and our local District can provide you with any necessary training (as well as support and encouragement), as is necessary. Little League coaching clinics and umpire training are provided at the start of every season and our more experienced volunteers are usually available and close by for advice when needed.

Truly the best volunteers are those who are able to bring added enjoyment to the game simply be being themselves.

How Do I Become A Volunteer?

Just take a few moments to complete our volunteer application form and then contact either your local association convener / president or feel free to contact our CRLL president if you are unsure how to proceed.

Kindly consider giving your time to Little League this season. Volunteer today!

Vulnerable Sector Checks

All Little Leagues are mandated to conduct background checks on volunteer such as team managers, coaches, members of the executive board, and any other persons, who have repetitive access to, or contact with, players or teams.

The initial volunteer background check is conducted through the annual submission of our Little League Volunteer Application Form; however, CRLL requires that individuals with access to vulnerable people, such as our young baseball players, undergo a Vulnerable Sector Check at least once every 3 years. Carleton Russell Little League recognizes this as a critical step to ensuring a safe and secure environment for all players and volunteers. As a result, the following volunteer roles strictly require the vulnerable Sector Check to be carried out by one of our local police services:

  • Team Managers,
  • Team Coaches, including assistant coaches
  • Umpires

We recognize that this additional background check may be a sensitive issue for some potential volunteers as you are being asked to submit very personal information about yourselves. Please understand that we respect the challenge that may exist here and every effort will be taken to ensure confidentiality. Your completed Vulnerable Sector Check application form will only be seen by your local association president and, in addition, only information that is deemed to be concerning (i.e. criminal record issues) will be discussed with other members of the Executive, Little League authorities, or the appropriate police service when strictly necessary.

Both the Ottawa Police Service and the Ontario Provincial Police provide CRLL volunteers these checks free of cost as long as the application is submitted with a copy of our Vulnerability Check request letter (available from your local association president).

All volunteers requiring a check are required to complete or start one no later than one week prior to spring season play, usually the last week of April.

CRLL recognize this creates additional work for everyone, volunteers and association members alike, but we feel these checks are a positive and necessary step to ensure the safety of our Little League community. We greatly appreciate your cooperation and support with this process. The Board holds all eligibility requirements surrounding “a volunteer” and has final say on any decision involving this policy.

Volunteers who have completed a Vulnerable Sector Check for other minor sports or other activities / employment within the past 3 years should present a copy to their local association president along with their Little League Volunteer Application.

Vulnerable Sector Check Submission Instructions

  1. Download and carefully complete the appropriate Police Check form:
    • Ottawa Police Services - Police Records Check for Service With the Vulnerable Sector
    • Ontario Provincial Police – Police Vulnerable Sector Check
  2. Email your local association president or CRLL president to acquire a copy of the Volunteer Vulnerable Sector Check letter signed by the CRLL president.
  3. Have 2 pieces of valid identification (including 1 piece of photo identification) available – see below for a list of identifications accepted.
  4. Submit your application along with 2 pieces of valid identification and the Volunteer letter in person to any Ottawa Police Facility or your local OPP detachment as is applicable.
    • Note – applications may be submitted in bulk to the OPP by local associations, if this is agreed to by the local association president, volunteers are to provide photocopies of their valid identification with their application to the local president. This option is not available for those submitting applications to the Ottawa Police Services.
  5. Completed police checks will be returned to the volunteer who applied:
    • Ottawa Police Services returns the processed form by mail
    • The Ontario Provincial Police will telephone the applicant to coordinate the pick-up of the processed form at the appropriate OPP detachment.
    • Part of the records check conducted by the RCMP, on behalf of your local police service, involves a records query using gender and date of birth of the applicant as a test. If this query identifies the possible existence of a pardoned sexual offence record which matches an individual’s gender and date of birth, that individual will be asked to provide their fingerprints to positively establish identity.
    • The fingerprints taken are only used by the RCMP to confirm your identity. After completion of service, they are destroyed. They are not kept nor searched for other purposes.
  6. In order for the CRLL volunteer application process and background check to be completed, you will be required to present a copy of your processed Vulnerable Sector Check to your local association president.

PLEASE STORE YOUR ORIGINAL CHECK IN A SAFE LOCATION

Police Checks – Forms of Identification

The Police check requires 2 pieces of ID, one of them MUST be a photo ID.

If providing scanned photocopies for bulk submission to the OPP, it is important that you scan both sides of the ID unless it is blank on the back side, for example your passport. The scanned copy of our ID must be legible or the OPP will not accept it.

Accepted Photo Identification
one of your two pieces of identification must be from this list):

  • Driver's Licence (if no Driver's Licence is available, you must provide a recent utility bill, bank statement, pay stub or current lease/rental agreements to verify current Ottawa address)
  • Passport
  • Government Employment Card
  • Military Employment Card
  • Age of Majority Card
  • Canadian Citizenship Card (up-to-date)
  • Indian Status Card
  • International Student Identification Card (ISIC)
  • Permanent Resident Card
  • “Firearm” Possession and Acquisition Licence (PAL)

Accepted Non-Photo Identification
must provide both the name and date of birth

  • Birth Certificate
  • Baptismal Certificate
  • Hunting Licence
  • Fishing Licence
  • Outdoors Card
  • Hospital Card
  • Immigration Papers

Important Notice: Ontario Health Cards cannot be accepted for identification purposes (Personal Health Information Protection Act, 2004 section 34(4)).

If any further information is required or you have any questions or concerns with respect to volunteering or the necessary Vulnerability Sector Check, please don’t hesitate to contact your local association president or the CRLL president as needed.

Documents

Police Vulnerable Sector Check  /  Vérification de l'aptitude à travailler auprès de personnes vulnérables

Police Record Check  /  Vérification de dossier de Police

2016 Volunteer Application  /  Application pour Bénévoles 2016